What Does a Church Facility Manager Do?
A church facility manager is responsible for maintaining the physical building and grounds so the congregation can focus on ministry. In smaller churches this role is often filled part-time or combined with other responsibilities — in larger churches it can be a full-time position with a team.
The role sits at the intersection of operations, maintenance, and hospitality. A good facility manager keeps the building safe, functional, and welcoming — managing everything from HVAC filters and fire extinguisher inspections to room setup for Sunday services and Wednesday night events.
Job Description Template
Copy and adapt the following for your church's job posting:
Facility Manager — [Church Name]
Position type: [Full-time / Part-time / Volunteer] · Reports to: [Executive Pastor / Church Administrator]
About the role
[Church Name] is looking for a detail-oriented Facility Manager to oversee the care and maintenance of our [X sq ft] facility. This role is essential to our mission — a well-maintained building allows our staff, volunteers, and congregation to focus on what matters most.
Responsibilities
- Manage and prioritize maintenance requests and work orders from staff and congregation members
- Perform routine inspections of building systems (HVAC, plumbing, electrical, fire safety)
- Schedule and oversee recurring tasks — filter changes, extinguisher inspections, roof checks, etc.
- Maintain an inventory of equipment, assets, and supplies with service history
- Coordinate with external vendors and contractors for repairs beyond in-house capability
- Set up and break down rooms for services, events, and facility rentals
- Ensure the building meets safety codes and insurance requirements
- Respond to after-hours emergencies as needed
Qualifications
- Experience in building maintenance, facilities management, or a related trade
- Basic knowledge of HVAC, plumbing, and electrical systems
- Strong organizational skills and attention to detail
- Ability to prioritize multiple requests and work independently
- Good communication skills — comfortable working with staff, volunteers, and outside vendors
- Commitment to the mission and values of [Church Name]
- [Driver's license required / not required]
Compensation
[Salary range or hourly rate] · [Benefits if applicable]
To apply
Send a resume and brief cover letter to [email] or apply at [link].
Tips for Hiring Your First Facility Manager
Many churches don't hire a dedicated facility manager until something breaks at the worst possible moment — right before Easter, during a building rental, or when a safety inspector shows up. Don't wait for a crisis.
- Start part-time if budget is tight. Even 10–15 hours/week of focused attention makes a significant difference in a small church.
- Prioritize character over credentials. Skills can be learned; someone who takes ownership and cares about the building is harder to find.
- Define the scope clearly upfront. Ambiguity about what's "in scope" leads to frustration on both sides.
- Give them the right tools. A facility manager tracking work orders in a notebook or spreadsheet will hit a ceiling fast.
What Should a Facility Manager Track?
Once you have someone in the role, the next question is: how do they stay organized? The most common failure mode is a good facility manager who loses track of requests because everything comes in through text messages, hallway conversations, and sticky notes.
At minimum, your facility manager should be tracking:
- Open work orders — what's been requested, by whom, and current status
- Asset inventory — every major piece of equipment with model, serial number, and service history
- Recurring maintenance schedule — what needs to happen monthly, quarterly, and annually
- Vendor contacts and service agreements
- Incident and inspection records for insurance and compliance
Steward My ChurchGive your facility manager the right tools from day one
Steward My Church is church facility management software built specifically for churches — work orders, asset tracking, recurring task schedules, and QR code reporting. Simple enough for volunteers, detailed enough for a dedicated facilities team.