Asset Tracking
Every piece of equipment. Full history. Ready for insurance audits.
A spreadsheet can hold a serial number. It can't alert you when the HVAC warranty expires next month, show you the service history since it was installed, or generate your insurance inventory report with replacement values in seconds. Steward My Church tracks every asset with the depth a church actually needs — from purchase price and expected life to every technician note and work order ever linked to it.
Full asset inventory
How It Works
Add Your Assets
Enter each piece of equipment — manufacturer, model, serial number, purchase date, warranty expiration, purchase price, and expected life. Takes about a minute per asset.
Track Service History Automatically
Every work order linked to an asset builds a permanent maintenance log — what was done, by whom, and when — with no extra work from your team.
Attach Documents & Notes
Upload manuals, warranty cards, and inspection certificates directly to each asset. Add field notes with photos after every service visit.
See Warranties, Reports & Projections
Warranty expiration alerts surface before things lapse. Run an insurance inventory report instantly. See projected replacement years based on expected asset life.
What's Included
Complete Equipment Record
Manufacturer, model, serial number, purchase date, purchase price, expected life, condition, and warranty — every field you need for proper stewardship.
Warranty Alerts
Expiring warranties surface prominently before they lapse — never discover coverage is gone after the fact.
Replacement Cost & Projected Replacement
Record replacement cost and expected life on any asset. The system tells you the projected replacement year at a glance.
Service History Log
Every work order tied to an asset builds an automatic maintenance record — full audit trail, zero manual effort.
Notes & Photos
Leave timestamped field notes with photos on any asset so your team has full context after every service visit.
Insurance Inventory Report
Generate a complete insurance inventory report — all assets, serial numbers, purchase prices, and replacement values — in one click.
Capital Replacement Forecast
See every asset's projected replacement year and estimated cost in a single report — so leadership knows what's coming before budget season asks for it.
Documents & Manuals
Attach manuals, warranties, inspection reports, and certificates directly to each asset — accessible from any device in the field.
QR Code per Asset
Every asset gets a unique QR code. Scan it to report an issue, view service history, or look up specs — right from the field.
More Features
Everything your facilities team needs, in one place.
Ready to put your facility in order?
Steward My Church is church facility management software built for how churches actually work — simple enough for volunteers, complete enough for a dedicated facilities team. Starting at $19/month.