Planning Center Integration
Your PCO schedule tells Steward My Church who's on call. Work orders route themselves.
If your church runs on Planning Center, Steward My Church fits into that system instead of fighting it. Connect PCO and your facilities team's schedule becomes the engine behind your work order assignment — new work orders automatically route to whoever is on call that week, based on your actual PCO Services schedule. No manual re-assignment, no coordinator having to remember who's covering this week. And beyond auto-assignment, the integration handles the tedious parts of getting started too: org name, campuses, and user info all pull straight from PCO so you're never typing data you already have.
How It Works
Connect Planning Center
Click "Continue with Planning Center" on the login or signup page. Authorize Steward My Church and we pull your org name, campus names, and contact info automatically.
Link Your Facilities Team Schedule
In Assignment Rules, connect a Planning Center Services team — your tech team, facilities team, or any team you use for on-call coverage. Choose which team position is the on-call role.
New Work Orders Route Automatically
When a work order comes in, Steward My Church checks who's scheduled in that PCO team for the current week and assigns the work order to them. No manual lookup, no coordinator overhead.
Add Users from PCO in Seconds
When adding staff or volunteers, search your Planning Center directory by name. Select the person and their info fills in — no manual data entry.
What's Included
On-Call Auto-Assignment from PCO Schedule
Connect a Planning Center Services team and Steward My Church automatically assigns new work orders to whoever is scheduled that week — without anyone having to look it up.
Pre-Filled Signup
Church name, all campus names, your name, and email auto-populated from PCO at signup — no copy-pasting required.
Campuses Pre-Created
Every campus in your PCO account is created automatically — no need to type each one in by hand.
Search PCO to Add Users
When adding a new user, search your Planning Center directory by name. Select them and their name and email fill in automatically.
Interchangeable Login
Use "Continue with Planning Center" or the email one-time code flow — both go to the same account, no conflicts.
One-Time Link Notification
You receive a confirmation email the first time a Planning Center account is linked to your Steward My Church account, so you always know when it happens.
Common Questions
- How does the on-call auto-assignment work?
- In Assignment Rules, you connect a Planning Center Services team and choose which team position represents your on-call person. When a new work order comes in, Steward My Church checks who is scheduled in that position for the current week in PCO and assigns the work order to them automatically.
- What if nobody is scheduled in PCO that week?
- If no one is scheduled in the connected team position for the current week, Steward My Church falls back to your default assignment rule — either a specific user or unassigned, depending on how you've configured it.
- Do I have to use Planning Center to sign up?
- No — the standard email + one-time code flow still works for everyone. Planning Center is an optional faster path for churches that already use PCO.
- Can I search Planning Center when adding users?
- Yes — when adding a new user, you can search your Planning Center directory by name instead of typing everything manually. Just select the person and their info is pre-filled.
- What data do you pull from Planning Center?
- At signup: your organization name, campus names, your name, and email. When adding users: names and email addresses from your PCO directory. For on-call assignment: the schedule for your connected team. We do not store your PCO credentials or access anything beyond what's needed for these features.
- Can I disconnect my Planning Center account later?
- Yes — you can remove the link from your profile at any time. Auto-assignment will fall back to your default rule, and you'll still be able to log in with your email address.
More Features
Everything your facilities team needs, in one place.
Ready to put your facility in order?
Steward My Church is church facility management software built for how churches actually work — simple enough for volunteers, complete enough for a dedicated facilities team. Starting at $19/month.